Practical Ways you Can Save on Business Travel

If you want to cut down on the cost of business travel, then there are a few things you can do to try and help yourself. Travel will play a big part in the general success of your business, and it will help you to make better connections with your customers and your clients. With that said, if you are constantly battling travel expenses and you have limited resources, then this will go against you quite a lot. This is the last thing you need, but there are things you can do to try and turn things around.

Create a Policy

One of the first things you can do is create a travel policy. Establishing a travel policy ensures you have complete control over your expenses, and it also helps you to streamline the reimbursement process.  Your policy should ideally include guidelines that specify what responsibilities your team has, and it should also include spending limits. If possible, you should include dining expenses and anything essential within this budget. It’s important to communicate this with your team as well, because if you don’t, then your team might not know what is expected of them. Putting things like this in writing will help you a lot, and it will also help you to save a great deal of money in the long run as well. Putting the policy in writing will help you to assist employees when making their travel arrangements and it will also help them to reduce the number of trips that they have to make.

Plan Ahead

Another thing you need to do is try and plan. Planning trips ahead of time is critical if you want to save money. Prices can increase over time, but if you plan ahead of time, then this allows you to secure the right departure and arrival time. It’s a good idea for you to book your UK flight at least five months or so in advance, because if you do this, then you can save nearly 40% on your costs. If you book last-minute bookings, then this can save you money as well, but at the same time, it can make it more difficult for you to get your team on board.

Sign Up

Another thing you can do is try and sign up for a loyalty program. If you do this, then you can take advantage of things like discounted rates and reward points. You can also take advantage of early check-in and late out, which is also great. If you can, make sure that you focus on the most-often visited destinations, and that you also make sure that the hotel you are going to has priorities with your locations. It’s wise to make sure that they have meeting rooms and fitness centres nearby. You should also make sure that they offer free shuttles if possible, as this will reduce your business expenses.

Luggage Lockers

If you want to save money on transport and hotels, then it’s also a good idea for you to look into things like luggage lockers. When you do, you will find it easier to not only get the result you want out of your business travel, but also make sure that you are not overlooking the benefits of using luggage storage. If you are in London, then you can look into luggage storage Kings Cross, as this is often a good way for you to get on the tubes you want, while making your way to wherever you want to go. You can also feel confident knowing that you don’t have to haul your luggage on the Tube, which is a very good thing.

Spend Less on Meals

You should also try to spend less on meals, if you can. Stay at hotels that offer free breakfast or that offer social hours so you can get complimentary food. If you can do this, then you will find it easier to take advantage of different accommodations. If you want to help yourself with spending, then another thing you can do is look into getting a corporate travel credit card. This offers you a lot of accommodations, and it allows you to set limits. If you are a business owner, then you may also be able to take advantage of points that you can use for business travel. Supplier tools can also be used to oversee your spending so you can cut back where necessary. Things like this are huge to say the least, and it also allows you to make sure that you are not going overboard.

Explore Transport

It’s also a good idea for you to explore alternative transport. Consider using alternative forms of transport, including rideshare services, as well as public transit and trains. You might also want to look into complimentary bikes, as this is a good and convenient way for your employees to get around. Train travel is also very cost-effective, so don’t fall into the trap of thinking the only way you can get to where you need to be is to take a car or taxi. If you do intend on taking the train, then it’s wise to look into things like train cards. If you do, then you will find it easier to not only scan and go when you get on and off the train, but also to make sure that you are not spending more than you have to. If your business is on a budget, then this can be huge, so try and make sure that you keep this in mind if you can, as it will really help you if you are trying to cut down on your expenses.

So as you can see, it’s very easy for you to try and save money on business travel, and if you follow this guide, you should see a notable improvement in your company’s spending as well as the general satisfaction of your employees. Remember, sometimes it’s the small things that can make the biggest difference.

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